ARRIVAL AND REGISTRATION Please arrive on Sunday, January 8th at the DoubleTree Suites by Hilton Hotel Boston – Cambridge 400 Soldiers Field Rd, Boston, MA 02134. All of the participants will stay at the DoubleTree Suites for the duration of the program. Everyone will have a 2-room suite to themselves. The DoubleTree Suites is located about a 30-minute walk to campus.
DoubleTree Suites by Hilton Boston-Cambridge’s procedure relative to credit card and/or cash holds for incidentals:
Credit Cards:
- A $300 credit card hold per week will be placed on a credit card at check-in for the duration of the program.
- At the end of the program, we will release the $300 if there are no charges and/or damage to the suite.
- The $300 hold is valid for 7 days; If a program is 2, 3, or 4 weeks, we will authorize an additional $300 on Week 2, Week 3, and Week 4 and at the same time, the $300 hold for the previous week will be released providing there are no charges.
Cash Deposit:
- A $300 cash deposit will be held for the duration of the program.
- The cash will be returned at the end of the program if there are no room charges and/or damage to the suite.
- Charging privileges to the room will be allowed in all outlets providing a $100 balance is available. Thus, if a guest should spend over $200, charging privileges would be declined until an additional sum is placed on the room hold.
- Any remaining funds will be returned to the guest at check out.
EARLY ARRIVAL AND LATE DEPARTURES The cost of your accommodations from Sunday, January 8- Saturday, February 11 is covered in your tuition payment. Graduation will be midday February 10. You must check out of your rooms on Saturday, February 11 by noon, or you will be charged for an extra day. If you need to arrive before or stay after these dates, we can try to extend your stay for about $200/night.
DoubleTree Suites Amenities You will each have your own 2-room suite with cable TV, internet access, microwave, coffee maker, and small refrigerator in each room. The program does not provide meals except at special events. Laundry facilities (coin-operated) are available on the third floor, in addition to an indoor pool and fitness room. Parking in Cambridge is limited and expensive. We have negotiated with the hotel for a fixed rate of $450 for your stay. If you plan to have a car while you are here, please tell us on the Travel Arrangements form so we can arrange for parking. This is an extra cost to tuition which you or your sponsor must pay to DoubleTree Suites.
DAILY TRANSPORTATION – We are providing a shuttle bus every morning at 8 am to get you on time for your 8:30 class. There are other Harvard programs staying at the DoubleTree using Harvard shuttle buses, please make sure you get on the right one.
In addition: Doubletree Suites has a shuttle bus that runs regularly between the Suites and Harvard Square at 15 Story Street, at the corner of Story and Mount Auburn Street. Download the Doubletree shuttle bus schedule.
Harvard Shuttle bus – Since you will have a Harvard ID you are entitled to ride the Harvard Shuttle bus. The nearest stop to the DoubleTree is One Western Ave (about a 10 min walk). The Shuttle bus route that stops at One Western Ave is The Allston Loop: Route and schedule. The Law School is a flag stop. This means that the driver will not stop there unless a stop is requested, or someone is waiting at the stop. If you would like to get off at these stops, make sure to pull the stop request cord or notify the driver. If you are waiting at these stops, make sure you are visible to the driver.
Please refer to Harvard Shuttle Tracker for real-time arrival predictions and information regarding changes due to weather, construction or special events. Harvard Shuttle bus map.